Area Manager Support Assistant

Coos County, OR Part-time

Title: Area Manager Support Assistant   

Program: South Coast Head Start

Location: Coos County, OR          

Agency: Oregon Coast Community Action

Pay Rate: Starting at $11.25 hourly         

Classification: Part-time, Seasonal.

Reports to: Area Manager           

Staff Supervised: None

Date Posted: 10/31/19  

Posting Expires:                11/14/19

HR Contact         541-435-7090     hr@orcca.us    

Revised: October 2019

 

External Applicants: Please submit an employment application, cover letter and resume on our website, www.orcca.us or to hr@orcca.us.            

Internal Applicants: Please submit a letter of interest and resume to hr@orcca.us.

 

Job Description

 

Primary Purpose

Provide administrative and program support to the Area Manager.

 

Essential Job Functions (Reason position exists is to perform these functions)

Program Support

  • Support site staff with enrollment and parent orientation processes, as needed.
  • Provide classroom break coverage, as needed.
  • Provide on-site support during parent meetings and events, as requested.

 

Administrative Support

  • In coordination with Area Manager, review and monitor required documentation, including enrollment forms, site/classroom purchase orders, and attendance.
  • Support site office tasks, including telephone systems, routing calls, taking messages, scanning, filing and data-entry.
  • Assist with site equipment/supplies needs, including purchasing and submitting procurement requests, including site-wide “bulk” supplies orders.
  • Assist Area Manager in reviewing daily classroom/playground and monthly site safety inspections, including follow-up.
  • Review and edit classroom newsletters.
  • Create program communications (memos, flyers, calendars) per Area Manager request.
  • Support daily staff scheduling needs. Assist with calling substitutes, when needed.
  • Provide scheduling and logistical support for site meetings, as requested.
  • Complete site administrative work orders, as assigned by Area Manager.
  • Assure site/classrooms have all required postings.

 

INDIVIDUAL AND TEAM EXPECTATIONS

  • Attend staff meetings, center meetings, and/or other workshops/meetings as notified
  • Maintain a positive attitude regarding ORCCA and all its programs along with the Head Start program and philosophy
  • Model behaviors that demonstrate an understanding, acceptance and welcoming of diversity
  • Maintain respect and positive communication regarding all children, families and staff.
  • Maintain confidentiality of client and staff information.
  • Maintain open, two-way communication with staff
  • Accept suggestions and guidance from supervisor and other management staff
  • Seek feedback on job performance and evaluate suggestions and guidance to incorporate in performance
  • Commit to further training. Develop an individual training plan using program tools, as appropriate.
  • Communicate with supervisor regarding any needed changes or concerns with work schedule.
  • Adhere to agency procedures as a mandated child abuse reporter
  • Regular attendance is a requirement of the position.
  • Ability to perform the job with or without reasonable accommodations

 

QUALIFICATIONS AND EDUCATION REQUIREMENTS

  • High School Diploma or GED required
  • Strong computer knowledge & skills
  • Excellent organizational skills
  • Excellent customer service skills

 

OTHER REQUIREMENTS

  • Pediatric First Aid/CPR Certification within 30 days of hire and update it as required.
  • Oregon Food Handler’s card or ServSafe® Food Safety Certification within 30 days of hire and update it as required.
  • Must be enrolled in the Oregon Department of Education-Child Care Division Central Background Registry at time of hire and update it as required.
  • Health Appraisal within 30 days of hire and update it as required.

 

WORK ENVIRONMENT

  • Geographic Area: Coos and Curry Counties
  • May lift items up to 51 pounds with or without reasonable accommodations.
  • Access to indoor office, in a climate-controlled environment; may not have access to sunlight. Regular activities outside in a non-climate controlled environment.
  • Regular kneeling, bending, stooping and sitting on the floor.
  • Regular walking and standing for prolonged periods of time.
  • Occasional events outside of the office at irregular hours will be required.
  • Attendance at off-site staff training events will be required.
  • Driving to home visits will be required if a function of the position.

 

OTHER

  • A current Oregon Driver’s License is required.
  • Proof of automobile liability insurance @ $100,000/300,000 liability limits and maintain such limits.
  • Reliable transportation for getting to work.
  • Must be free from illegal drugs, may be subject to suspicion testing.

The specific statements reflected in each section of this position description are not intended to be all-inclusive, but rather the basic elements and criteria considered being necessary in order to satisfactorily perform the duties associated with the position.

Oregon Coast Community Action is an Equal Opportunity Employer.

 

Please inform Human Resources at 541-435-7090 or hr@orcca.us if you require an accommodation in order to participate in the application process.